Wednesday, October 26, 2016

Observance of Vigilance awareness Week - 2016

Formation of new Region as "East Region" at Bhagalpur (Bihar Circle)

Release of Commemorative Postage Stamp on Varanasi City – 24th October 2016.

Hon'ble Prime Minister, Shri Narendra Modi Ji, unveiled several development schemes in Varanasi on 24th October 2016 during his visit to Varanasi. He inaugurated new Varanasi Postal Region. Hon'ble Prime Minister Shri Narendra Modi, Hon'ble Governor of Uttar Pradesh Shri Ram Naik and Hon'ble MoS for Communications and Railways Shri Manoj Sinha released commemorative stamp on Varanasi city at the function held at Varanasi on 24th October 2016.

Saturday, October 22, 2016

Employee can exceed earned leave limit: HC

In a significant judgment, the Punjab and Haryana High Court has ruled that the accumulated unutilised leave of an employee cannot be reduced to 300 days even if he is entitled to leave encashment for a maximum of 300 days.
The ruling came in case of Haryana Government employees after the High Court was told that accumulated earned leave was reduced to 300 days time and again during the course of service on the assumption that they were entitled to a maximum of 300 days earned leave.
Eventually, when the time came for encashment of unutilised earned leave, they were granted the benefit for lesser number of days.
“If an employee is entitled to leave encashment for a maximum limit of 300 days, that does not mean that the accumulated unutilised leave is to be reduced to 300 days if it exceeds the limit. The earned leave will continue to accumulate till the retirement of the petitioners and the petitioners are to be granted the maximum benefit of 300 days, as stated in the rules,” Justice Kuldip Singh ruled.
The ruling came on a petition by Jaipal Phogat and another petitioner against the State of Haryana and other respondents. Justice Kuldip Singh asserted the “unfortunate controversy” was regarding the method used to calculate unutilised earned leave of petitioners Jaipal Phogat and Jaibhagwan.
Retired mechanics, the petitioners had claimed that they were entitled to leave encashment of 300 days unutilised earned leave. Petitioner number one was is entitled to 300 days leave encashment, but was granted the benefit of 257 days. Petitioner number two, on the other hand, was entitled to 268 days leave encashment, but was granted the benefit of 211 days.
During the course of the hearing, Justice Kuldip Singh asked both parties to file calculation sheets. He added that the examination of calculation sheet regarding Phogat showed mischief was done while calculating unutilised earned leave on April 27, 1999, May 22, 2003, and October 31, 2007.
The unutilised earned leave for 362 days, 375 days and 335 days, respectively, was reduced to 300 days on the assumption that the petitioner was entitled to a maximum of 300 days earned leave.
Similarly, in Jaibhagwan’s case, earned leave was reduced on August 11, 2002, May 22, 2003, and August 22, 2003, from 308 days, 307 days and 305 days, respectively.
“The calculation done by the respondents is not only mischievous, but wrong application of the principle of calculation of unutilised earned leave is also there. As such, the calculations made by the petitioners are accepted and that of the respondents are set aside,” the High Court ruled.

Transfer and postings in the cadre of ASPs in AP Circle

Association conveys best wishes  to  above officers on their new postings 

Thursday, October 20, 2016

Revision to the composition of the Transfer and placement Committee for the officers working in the Senior Administrative Grade (SAG) of lPoS, Group 'A' and above

Appeal for Agitation call given by AIGDSU and Postal joint council of action

Implementation of Government's decision on the recommendations of Seventh Cenfral Pay Commission - Clarifications regarding

Identification of the Sensitive and Non-sensitive posts in Department of Posts

Click here to view Postal Directorate orders dated 07.10.2016 on the above subject matter.

Here Is The First Look Of RICT Device And Its Parts

Get used to it because you are going to work with this in the very near future.

Wednesday, October 19, 2016

Systemic changes for addressing of public grievances

Niraj Kumar                                                          
DDG (PG, QA & I)

DO.No.3-15/2015-PG                        Dated: 07.10.2016

Respected Sir/ Madam,

Sub: Systemic changes for addressing of public grievances.

During the last PRAGATI meeting held on 24th August 2016, need for imparting soft skills to bring about behavioral changes was highlighted. This found echo in DARPG recommendations as well. This issue has found mention in Board meeting dated 10th Aug 2016 too.

2.  A sizeable part of the public grievance emanates either directly or indirectly from the alleged apathy our unsatisfactory behavior or ill tempered treatment from the postal staff in the counter or the delivery branch of the post office, including the postman.

3.  We pride on our extensive network and last mile connectivity. The postman and the man sitting on the counter is that connectivity. He receives induction and refresher trainings and he is well aware of rules and procedures. There is no deficiency in his capacity or expertise. However, when it comes to handling of crowd, or a pressure situation, or an argumentative or even provocative customer, the staff and even supervisors are found wanting in the necessary skills to diffuse the crisis.

4.  With the above in view, there is a need to launch a sustained campaign on good behavior towards the customer. The key target groups are:

1. the counter staff,

2.  the postman and delivery staff and

3. the postmasters.

Even senior level staff needs to hone their skills on conflict resolution, crowd management, management of counters and other mail / delivery offices during heavy rush, motivational skills, creating cheerful ambiance and customer friendly atmosphere in the post offices and encouraging their staff, including postman , towards good behaviour using a mix of motivational and deterrent actions.

5.  With this objective, the following is proposed:

A. “Mail-Milaap”

i. every day 10 AM to 1 PM is happy hour in the public hall .

ii. happiest counters or bright spot counters will be suitably rewarded  and so labelled.

iii. gentleman of the month or model staff of the month badge to be worn by the gentleman / model staff.

iv. the post office will be chosen by RWA and local residents for the Happiness Centre award which should be given wide publicity.

B. Khush-Khabri (meaning good news, but can also mean happy messenger)

i. the postman to be motivated to be the gentleman postman

ii. the beat will be named as happy beat.

iii. KYD (know your dakia) to be launched whereby name and mobile no of the postman to be available to the residents of the beat. This helps the residents to connect with the postman and facilitate delivery.

iv. “Last mile with smile” campaign  : Under this campaign the Postman and other delivery staff will be sensitise towards customers friendly behaviour.  The Postman provide the last mile connectingly to the entire postal system. In the rural areas, the delivery work force is going to be used for financial inclusion as well.  Therefore, the compaign will focus on encouraging the postman to “deliver with smile” and be a friendly and a helping person, i.e. a “Gentleman Postman”. Depending upon his behaviour and feedback from people,his beat will be declared a “happy beat”.  There will be special reward to the Division and Circles with maximum number of “happy beats”.  This should also reflect in the reduction of public complaints relating to bad behaviour of the Postman all deliberate non delivery, delayed delivery etc.  Because a “happy beat” needs that delivery is prompt.


 (A).     Timeline:

i.  By 30th October, 2016, one post office in the Circle Headquarter or anywhere in the Circle to be adopted for “Mail-Milap” campaign and will have all fully “Happy Counters”. 

ii.  Similarly one delivery post office will be selected based on a largest number of delivery related complaints pertaining to Postman or delivery staff.  By 30th of October,2016, a happy beat will be created.  It will be desirable if all beats in a particular post office are “Happy Beats”.

iii. By 31st December, 2016, all HOs should implement the “Mail-Milap” campaign in their counters and public hall.  All HOs should be able to identify a “Happy Counter” and the name of the staff.

iv.  Name, picture, contract number etc. of the staff can be popularised on social media by creating a “Happy Group”.

v.  By 30th March, 2017, the “Mail-Milap” campaign can be extended upto all these important delivery post offices in the cities.

vi. By 30th June, 2017, all sub post offices should be covered under the “Mail-Milap” campaign.

vii. Similarly by 31st December, 2016 all the HOs would identify one or more “Happy Beats” and “Gentleman Postman”.  Their particulars should also be shared in the social media “Happy Group”.  By 31st March 2017, Circles will identify such “Gentleman Postman” and “Happy Beats” from all the sub offices in urban area.

viii. By 30th June,2017, rural sub offices will be covered.

ix. By 31st December, 2017 all GDS delivery agents and BPM should sensitize towards good behaviour and service to the customer.

(B) Action Points:

i.  A workshop on the subject can be arranged in Directorate with all the DPS HQ and other Senior Officers of the Circles will be involved.

ii. All the senior officers in the Circles will organize camps and workshop in their Circles, Region and Division to spread awareness about the campaign and will address the counter staff, Postmasters and Postmen.

iii.  Circles will also be asked for happiness volunteers from among the post office staff who can sensitize and motivate their colleague and thus help the campaign.

iv. Creative banners, posters leaflet should be prepared. Sign Boards for happy hours, happy counters, etc. should be prepared to. Circles may communicate with the public through local FM Radio messages and  social media.  Customer meetings should also be arranged.

v. A social audit group of eminent personalities, RWAs, Schools etc. should created which can review the “Hppiness centres” and “Happy Beats”.

vi. Circles will be encourage to share a success stories or any suggestions.

7.  A “National Postal Happiness Index” will be created whereby Circles will be ranked.  The index will be created on 30.04.2017.

8.  A “National Postal Consumer Satisfaction Index” will also be accordingly developed.

You are requested to start this happy campaign in order to bring about behavioral and attitudinal changes in our staff. Because, this will go a long way in rebuilding the image of the Department and creating a positive and happy perception about our staff.

This issue with the approval of Secretary (Posts).

Wishing you Happy Navratri & Dussehra

With regards.

(Niraj Kumar)

source: CHQ

Transfers and promotions in the cadre of Junior Administration cadre(JAG) of indian Postal service Group"A"

P.S GROUP"B' UP date......

How to claim PPF after subscriber's death

In the event of the death of a Public Provident Fund (PPF) subscriber, any money left in their PPF account is passed on to the nominee(s) or the legal heir(s). The paperwork and documentation for the claim vary based on whether a nomination has been registered by the PPF subscriber or not. Here’s how to go about filing a claim. 


Nominees or the legal heir of the deceased PPF subscriber are required to submit a duly filled Form G to the bank or post office where the the PPF account was held. 

Nomination registered 

If the PPF subscriber had registered a valid nomination, the nominee will be able to claim the proceeds from the account by simply filing the Form G, along with proof of death of the subscriber (death certificate). 

No nomination 

If there is no nomination in force, the claim can be made by the legal heirs of the de -ceased subscriber. In addition to death certificate, the legal heirs also have to submit a succession certificate or letters of administration along with an attested copy of probate of will issued by a competent court. 

Amount up to Rs 1 lakh 

If the amount standing to the credit of the PPF account is up to Rs 1 lakh, the claim may be processed after submission of the following documents: 
*A letter of indemnity. 
*An affidavit. 
*A letter of disclaimer on affidavit. 
*A certificate of death of subscriber on stamped paper. 


On receipt of application and documents from the nominee(s), if these are found to be in order, all amounts standing to the credit of the PPF account of the deceased subscriber will be repaid to the nominee(s) by the bank or post office. Adjustments will be made according to interest on loans taken by the subscriber. 

Points to note 

*In case of death of one of the nominees, the surviving nominee(s) will also have to provide proof of death of the deceased nominee. 
*The balance in the PPF account continues to earn interest till the end of the month preceding the month in which payment of the deposits stopped. 

Source:-The Economic Times

Allotment of staff consequent on bifurcation of AP circle

Association conveys best wishes to all the officers  on their allotments  

Creation of a new Region named 'Varanasi Region' at Varanasi (UP) by re-organizing existing Regions

Monday, October 17, 2016

Mourning ceremony of Late Sri. Gouri Shankar, ASP, VIzag west sub division conducted today and Sri. G.Shivanagaraju President , Sri. Y. Venkateswarlu, CS and IP/ASPs from Vishakapatanam Region attended and Rs.10000 financial assistance from our Association given to family memebers of bereaved family.

Hon'ble MoS C(I/C) Shri Manoj Sinha wishes on the occasion of Word Post Day & National Postal Week 2016

Andhra Pradesh, Telangana get Foreign Post Office

The Centre has announced the setting up of ‘Foreign Post Office’ in the States of Telangana and Andhra Pradesh, along with the Leh region in Jammu & Kashmir, providing the much-needed service for import and export of goods by post parcels, courtesy the Postal Department.

A gazette notification issued by the Central Board of Excise and Customers under the Department of Revenue in the Union Finance Ministry on Thursday evening said that the facility was now a reality after the required amendments to sub-sections of Section 7 of the Customs Act, 1962, had been carried out.

Sub-sections under Section 7 deal with issues related to ports and airports/inland container depots, which alone shall be customs ports or customs airports for the unloading and clearance of imported goods and the loading of export goods or any class of such goods.

They also pertain to the places which alone shall be land customs stations for the clearance of goods imported or to be exported by land or inland water or any class of such goods, the routes by which alone goods or any class of goods specified in the notification may pass by land or inland water into or out of India, or to or from any land customs station from or to any land frontier and the ports which alone shall be coastal ports for carrying on of trade in coastal goods or any class of such goods with all or any specified ports in India. Office of the Commissioner of Customs is in-charge of Foreign Post Offices and sub-Foreign Post Offices where the facility for import and export of goods by post parcels is provided by the Postal Department.

Customs facilities

Customs facilities for examination, assessment and clearance are available at these post offices.

Limited facility for export clearances is also available at Export Extension Counters opened by the Postal Department where parcels for export are accepted and cleared by the Customs.

Goods imported through post are classified under Chapter Heading 9804 of the Customs Tariff Act, 1975, and it applies to goods permitted for import through post which are exempted from prohibition under Foreign Trade (Development and Regulation) Act, 1992.

As per Note 6 to Chapter 98, goods against an import licence or Customs Clearance Permit can also not be imported through post.

Motor vehicles, alcoholic drinks and goods imported through courier, however, are not covered.

Source :

GS written letters to Directorate.

Grant of Special allowance for IP/ASPs working in RO/CO-reg.

No. CHQ/AIAIASP/AIC-Reso/7/2016                                 Dated :  15/10/2016

The Dy. Director General (Estt.)
Department of Posts, 
Dak Bhavan, Sansad Marg, 
New Delhi 110 001. 

Subject : Grant of Special allowance for IP/ASPs working in RO/CO-reg.

Respected Sir,
                   I would like to invite your kind attention to letter No. 10/01/2016-SR dated 10th March 2016 (copy enclosed) issued by ADG (SR & Legal) where in a copy of this Association’s letter of even number dated 25/2/2016 was sent Establishment Division for taking necessary action in the matter and direct reply to this Association. But till date nothing is heard from Directorate.

                   It is therefore requested to kindly look into the matter personally and present status of the issue may be intimated to this Association for the information to its members.

                                                                                   Yours sincerely,

(Vilas Ingale)
General Secretary

Providing clerical assistance to Sub Divisional Head.

No. CHQ/AIAIASP/AIC-Reso/6/2016                                   Dated :  14/10/2016

Mrs Manju Pandey,
Dy. Director General (P),
Department of Posts, 
Dak Bhavan, Sansad Marg, 
New Delhi 110 001. 

Subject : Providing clerical assistance to Sub Divisional Head.

Ref.        : No. 10-01/2016-SR dated 15th March 2016 (copy enclosed)

Respected Madam,

Kindly refer above captioned letter issued by V. Ramaswamy, ADG (SR & Legal) to DDG (P) on the subject.  

It is to bring to your kind notice that the 39th All India Conference of this Association was held at Jaipur on 13th and 14th February 2016 in which issue of providing clerical assistance to Sub Divisional Head was discussed in detail and after discussion, following resolution was passed unanimously by All India Conference.

“The work load on Sub Divisional Head has tremendously increased with the introduction of new services and launch of new products/business in the Department. Besides, technology implementation at grass root level at Branch Post office is need of hour. In order to implement the changes effectively, there, is essential requirement of clerical assistance to Sub Divisional head to cope up with the ever increasing burden. Therefore AIC Jaipur unanimously resolved to request Secretary (P) to consider immediate provision of at least one clerical assistance to all sub divisional head”.

In view of the above lines, it is earnestly requested to kindly consider the resolution in the interest of service to enhance the productivity and efficiency in quality of service by Inspectorial cadre.

The present status of the issue may kindly be intimated to this Association for information to their members.
                                                                                Yours sincerely,

(Vilas Ingale)
General Secretary

Amendment to the constitution of All India Association of Inspectors and Assistant Superintendents, Posts.

No. CHQ/AIAIASP/Constitution/2016                                Dated :  15/10/2016

Shri V. Ramaswamy,
ADG (SR & Legal),
Department of Posts, 
Dak Bhavan, Sansad Marg, 
New Delhi 110 001. 

Subject : Amendment to the constitution of All India Association of Inspectors and Assistant Superintendents, Posts.

Ref.        :    Directorate No. 15/03/2016-SR dated 22nd March, 2016

Respected Sir,
                   IP/ASP Association would like to bring to your kind notice that Directorate vide above captioned memo has approved and circulated amendments in Article No. 5 and 38 of the constitution of All India Association of Inspectors and Assistant Superintendents, Posts to all Heads of Circles.

                   This Association held its CWC on 10/9/2016 and 11/9/2016 at Ujjain (MP) in which it was pointed out by few Circle Secretaries and CHQ office bearers that above said memo was not circulated by most of the circles to DDOs.

                   It is therefore requested to kindly re-circulate the revised amendments approved by the Directorate in above said memo once again to all circles with a direction to circulate to all DDOs in the country.

                                                                                       Yours sincerely,

(Vilas Ingale)
General Secretary

Willingness of Sr. Instructor/ Instructor for posting on deputation at PTC Darbhanga in Bihar.

Thursday, October 13, 2016

Bi-Monthly meeting with PMG (HR)

SENIORITY – Consolidated orders

-Seventh Central Pay Commission's recommendations — revision of Pay scales — amendment of Service Rules/Recruitment Rules.


Shri.N. Chandrababunaidu Hon'ble  Chief Minister, Andhra Pradesh & Shri M. Venkaiah Naidu, Hon'ble Minster of Urban Development, Housing and Urban Poverty Alleviation, Information  and Broadcasting, Government of India  august Presence of Shri Manoj Sinha, Hon'ble Minister of State for Communications (Independent Charge) and Minister of State for Railways, Government of India and Shri B. V. Sudhakar, Secretary to Govt. of India, Department of Posts has digitally Inaugurated the Andhra Pradesh  Postal Circle  & Teclecom Circle on 11.10.2016 at Convention Centre, Vijayawada 

Few Photos of this inaugural Function......

Monday, October 10, 2016

Greetings to all members, track-in-viewers and well wishers.


In response to our appeal for voluntary  contribution to circle, the following are credited  voluntarily to the circle fund on 30.09.2016.

Sl. No
Name and designation
Name of the office
Sri. B. Suresh Kumar, AD(Mktg)  
GPO, Hyderabad